Financial Policies

All clients are responsible for payment of services rendered, including any fees not covered by insurance. This policy outlines the BYTC’s policies and procedures regarding payment collection, insurance billing, and financial agreements. 

Out of Network Provider

Bee You Therapy Center, LLC is an out of network provider and does not submit to insurance companies. If you will be seeking reimbursement for your psychotherapy sessions, I will provide you with a superbill each month that contains the appropriate information for you to submit to your insurance company. Please note that using insurance requires a Mental Health Diagnosis, and some insurance companies require specific information about treatment in order to determine whether or not they will pay for services, or whether or not they will reimburse you for therapy.  Some fees are not covered by insurance.

Payment Responsibility

All clients (including those without insurance, choosing not to use insurance, or seeking reimbursement from insurance for therapy services) are responsible for full payment of all services rendered and balances accrued, and payment is due at the time of service.must pay the full session fee at the time of service. Payments will be taken automatically from the payment method on file. Clients are also responsible for claims not reimbursed by insurance.

Accepted Payment Methods 

Bee You Therapy Center, LLC accepts most credit cards as well as Health and Flex Cards. Credit Cards are stored in the encrypted software system and are automatically billed after sessions.

Outstanding Balances

If the balance for any services has not been paid in full, no further appointments will be scheduled and no further services will be provided until the balance is paid. This is not to prevent you from receiving services but to prevent more accumulation of late payment fees. BYTC reserves the right to use an attorney to secure unpaid balances.

Refund Policy

Payments for services rendered are non-refundable.

Good Faith Estimate

If you are uninsured or aren’t planning to submit a claim to your insurance for therapy, you are entitled to a Good Faith Estimate. For more information, see the Good Faith Estimate policy.

Fee Structure

Below is a fee structure to give you an estimation in cost. It is often difficult to determine how long one will be in therapy. Six months to a year may be relevant, but often a year or two may be necessary depending on the severity and level of symptoms. Please feel free to talk more with me to get a better sense of potential costs.  These fees reflect the full rate. If accessing a reduced-rate slot, your fees for the areas below will be adjusted as discussed at intake and reflected in your intake paperwork.

Session Fees

·       Initial Assessment: $250

·       45-52 minute sessions: $185

·       30-44 minute sessions: $150

·       53-60 minute sessions: $200

·       76-90 minute sessions: $285

Other Fees - Not eligible for reimbursement by insurance.

·       All phone calls under 20 minutes are free of charge. Client phone calls over 20 minutes are at a prorated rate ($60/20 min)

·       Interprofessional phone calls (phone calls to other providers- psychiatrists, psychologists, school counselors, other therapists, teachers, etc.) are at a prorated rate ($65/20 minutes).

·       Late cancellation fees (details outlined in Attendance & Cancellation Policy):$120. 

·       Sickness cancellation fees (details outlined in Attendance & Cancellation Policy): $75 for 24-48 hour notice; $100 for less than 24 hour notice. 

·       No Call/No Show cancellation fees (details outlined in Attendance & Cancellation Policy): full rate of scheduled session.

·       Preparation of Letters or Reports (not including school excuse letters): $200/hour, prorated rounding to the nearest 5.

·       Fees associated with record requests are regulated by a statute of the Commonwealth of Virginia.

Legal/Court Fees

Court/legal reports take hours of organization and planning. The fees reflect time spent and the document produced. Insurance will likely NOT reimburse for legal/court fees.

Attending court requires hours of preparation and organization of information. It also requires that all other Bee You Therapy Center clients be cancelled for that day resulting in a loss of income and an inconvenience in scheduling. Sometimes the therapist is asked to reveal sensitive information that may reflect poorly on the client or the parents of the client. Whenever possible, Bee You Therapy Center prefers to NOT testify.

If attendance in court is necessary, the fees are quite costly to accommodate the above stated information. 

Fees for court are for time spent, NOT for any testimony given or not given.

 If a court appoints an evaluator, mediator, or guardian ad litem, I will provide information as needed, if appropriate releases are signed or a court order is provided. By entering into therapy with me and signing this informed consent, you agree that you will not ask me to testify in court, either in person or by affidavit. You also agree to instruct your attorneys not to subpoena me to testify for or against you or any other party or to provide therapy records in a court action. 

Court Appearance Fees are Due 7 Days in Advance of Court. Other legal/court fees are due at time of service.

Preparation of written documents for legal proceedings initiated by you or others relating to your case:

-   One Page Document- $180

-   Two –Three Page Document- $350

-   Four –Five Page Document- $600

-   Six –Seven Page Document- $750

-   $125 additional per every page over seven

Other Applicable Case-Related Costs: $200/hour

Court Appearance/Testimony Fees-

  • Each Day of Scheduled Court-Whether or not Testimony is Given (not including other potential court fees)- $2,000.